Regardless of access given above, if an appointment is marked as 'Private' on your calendar, all the recipient will see is a 'Private appointment' label and a padlock symbol (see screenshot which shows a private appointment next to one not marked private as someone with full detail access will see them). if an appointment has a message included, the share recipient will be able to open the appointment and read that message too). Full details - Shows availability and all details contained in the appointment (i.e.Limited details - Shows availability (Free, Busy, etc) and the subject headers to each appointment will be visible to the share recipient.Availability only - Appointments will be shown as Free, Busy, Tentative or Out of Office to the share recipient.If you wanted to share your calendar with a few colleagues, then you can add in multiple recipients in the To: field as you would in a normal email.

You can request permission to view recipient's calendar, choose how much access you would like the recipient to have (see below) and add in a message to the recipient as appropriate. It is in fact available on 2 tabs of the ribbon, on the Home tab (over on the right hand side of ribbon) and the Folder tab (in the middle of the ribbon as shown in the screenshot below).ģ. (If you have other calendars already available, make sure you highlight your own calendar. How to share your calendar with colleaguesġ. When using delegate access, appointments will behave differently to the information given below and it is also possible to allow people to add, edit and delete calendar entries.

If you want access to a Resource account calendar then use Delegate access instead of the instructions below. Important Note: The information below is for personal calendars being shared with colleagues.

Outlook private appointment